- Introduction
Our privacy policy explains how information is collected, used, stored and disclosed by Third Dimension Software Limited and tells you about your privacy rights and how the law protects you.
Your data is only used for our own internal business purposes. We will never rent or sell your information to any third-parties and take reasonable care in keeping this information secure and preventing unauthorised access or unlawful use of it. All personal information is processed by us in accordance with data protection legislation applicable in the UK.
In this policy the following definitions shall have the following meanings:
- Consent: agreement which must be freely given, specific, informed and be an unambiguous indication of the Data Subject’s wishes by which they, by a statement or by a clear positive action, signify agreement to the Processing of Personal Data relating to them.
- Controller: the person or organisation that determines when, why and how to process Personal Data. It is responsible for establishing practices and policies in line with the GDPR. Third Dimension Software Limited are the Controller of all Personal Data relating to Personal Data used in our business for our own commercial purposes.
- Data Subject: a living, identified or identifiable individual about whom we hold Personal Data. Data Subjects may be nationals or residents of any country and may have legal rights regarding their Personal Data.
- EEA: the 27 countries in the EU, and United Kingdom, Iceland, Liechtenstein and Norway.
- Explicit Consent: consent which requires a very clear and specific statement (that is, not just action).
- General Data Protection Regulation (GDPR): the General Data Protection Regulation ((EU) 2016/679). Personal Data is subject to the legal safeguards specified in the GDPR.
Personal Data: any information identifying a Data Subject or information relating to a Data Subject that we can identify (directly or indirectly) from that data alone or in combination with other identifiers we possess or can reasonably access. Personal Data includes Special Categories of Personal Data and Pseudonymised Personal Data but excludes anonymous data or data that has had the identity of an individual permanently removed. Personal data can be factual (for example, a name, email address, location or date of birth) or an opinion about that person’s actions or behaviour.
Processing or Process: any activity that involves the use of Personal Data. It includes obtaining, recording or holding the data, or carrying out any operation or set of operations on the data including organising, amending, retrieving, using, disclosing, erasing or destroying it. Processing also includes transmitting or transferring Personal Data to third parties.
2. Personal data protection principles
We adhere to the principles relating to processing of personal data set out in the GDPR which require personal data to be:
- processed lawfully, fairly and in a transparent manner;
- collected only for specified, explicit and legitimate purposes;
- adequate, relevant and limited to what is necessary in relation to the purposes for which it is processed;
- accurate and where necessary kept up to date;
- not kept in a form which permits identification of Data Subjects for longer than is necessary for the purposes for which the data is processed;
- processed in a manner that ensures its security using appropriate technical and organisational measures to protect against unauthorised or unlawful processing and against accidental loss, destruction or damage;
- not transferred to another country without appropriate safeguards being in place; and
- made available to data subjects and allow data subjects to exercise certain rights in relation to their personal data.
We are responsible for and must be able to demonstrate compliance with the data protection principles listed above.
3. Lawfulness, fairness, transparency
Personal data will be Processed lawfully, fairly and in a transparent manner in relation to the Data Subject.
We will only collect, Process and share Personal Data fairly and lawfully and for specified purposes. The GDPR restricts our actions regarding Personal Data to specified lawful purposes. These restrictions are not intended to prevent Processing, but ensure that we Process Personal Data fairly and without adversely affecting the Data Subject.
The GDPR allows Processing for specific purposes, some of which are set out below:
- the Data Subject has given his or her Consent;
- the Processing is necessary for the performance of a contract with the Data Subject;
- to meet our legal compliance obligations;
- to protect the Data Subject’s vital interests;
- to pursue our legitimate interests for purposes where they are not overridden because the Processing prejudices the interests or fundamental rights and freedoms of Data Subjects.
4. The data we collect about you
Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).
We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:
- Identity Data includes first name, maiden name, last name, username or similar identifier, marital status, title, date of birth and gender.
- Contact Data includes billing address, delivery address, email address and telephone numbers.
- Financial Data includes bank account and payment card details.
- Transaction Data includes details about payments to and from you and other details of products and services you have purchased from us.
- Technical Data includes internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
- Profile Data includes your username and password, purchases or orders made by you, your interests, preferences, feedback and survey responses.
- Usage Data includes information about how you use our website, products and service.
- Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.
We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.
5. If you fail to provide personal data
Where we need to collect personal data by law, or under the terms of a contract we have with you, and you fail to provide that data when requested, we may not be able to perform the contract we have or are trying to enter into with you (for example, to provide you with goods or services). In this case, we may have to cancel a product or service you have with us but we will notify you if this is the case at the time.
6. How is your personal data collected?
- We use different methods to collect data from and about you including through:
- Direct interactions. You may give us your Identity, Contact and Financial Data by filling in forms or by corresponding with us by post, phone, email or otherwise. This includes personal data you provide when you apply for our products, services or job vacancies;
- apply for our products or services via our Distributors;
- subscribe to our service or publications;
- request marketing to be sent to you;
- enter a competition, promotion or survey; or
- give us feedback or contact us.
- Automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies and other similar technologies.
- Third parties or publicly available sources. We will receive personal data about you from various third parties as set out below Technical Data from the following parties:
- analytics providers such as Google based outside the EU;
- adverstising networks; and
- search information providers based [inside OR outside] the EU].
7. Visitors to Our Website
When someone visits our website (www.third.com), we collect standard internet log information including but not limited to; “IP address”, “browser type”, “domain names”, and “pages viewed”. We collect this information anonymously and in a way that does not identify anyone to monitor and analyse trends, and to improve user experiences when you visit our website to increase its functionality.
We make no attempt to find out the identity of those visiting our site and will not associate any data gathered with any personally identifying information from any source. If we do collect personally identifiable information through our website i.e. enquiries or newsletter sign-up, we will be upfront about this and only use your information as you have requested.
8. Use of Cookies
Sometimes we use cookies on our website; cookies are small text files that are sent to your computer that uniquely identifies your browser. They are used to allow a site to recognise your device, preferences and help provide a better user experience and we assume you are happy with this if you continue using our website.
Our cookies and the cookies used by third parties (such as Google Analytics) collect anonymous information about our visitors. This includes how people use our website by tracking movements around the site and gathering demographic information about visitors as a whole. For example, the number of visitors to each page and what links they click on.
Most browsers allow some control of most cookies within the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and/or delete them in your browsers, visit www.allaboutcookies.org.
9. Transfer limitation
The GDPR restricts data transfers to countries outside the EEA to ensure that the level of data protection afforded to individuals by the GDPR is not undermined.
Personal Data will only be transferred outside the EEA if one of the following conditions applies:
- the European Commission has issued a decision confirming that the country to which we transfer the Personal Data ensures an adequate level of protection for the Data Subject’s rights and freedoms;
- appropriate safeguards are in place such as binding corporate rules (BCR), standard contractual clauses approved by the European Commission, an approved code of conduct or a certification mechanism, a copy of which can be obtained from the DPO;
- the Data Subject has provided Explicit Consent to the proposed transfer after being informed of any potential risks; or
(d) the transfer is necessary for one of the other reasons set out in the GDPR including the performance of a contract between us and the Data Subject, reasons of public interest, to establish, exercise or defend legal claims or to protect the vital interests of the Data Subject where the Data Subject is physically or legally incapable of giving Consent and, in some limited cases, for our legitimate interest.
10. International Users
If you are located outside the UK and choose to provide information to us, we may transfer your information to the UK and process it there (or any other country where we operate). By using our services, you consent to the collection, transfer, use, storage and disclosure of your information as described in this privacy policy.
11. Keeping Your Information Safe
We care about the security of your information and use commercially reasonable safeguards to preserve the integrity and security of personal information that you might provide in an effort to prevent loss, misuse and unauthorised access, disclosure, alteration and destruction.
Please be aware, however, that your privacy settings may also be affected by changes to the functionality of third-party sites and services of your choosing and despite our efforts, no security measures are perfect or impenetrable and no method of data transmission can be guaranteed against any interception or other type of misuse.
12. What if Your Information is Compromised?
In the event that any information under our control is compromised as a result of a breach in security, Third Dimension Software Limited will immediately take reasonable steps to investigate the situation. Where appropriate, the Company will notify individuals whose information may have been compromised and follow procedures in accordance with any applicable laws and regulations.
13. How to Access and Control Your Information
At any time, you have the right to request access, corrections or the deletion of your personal information. You have the right to withdraw consent at any time. Withdrawing consent will not affect the lawful processing of your data prior to your withdrawal. To withdraw consent, contact info@third.com or where applicable unsubscribe from our communications such as the company Newsletter.
14. How Long We Keep Your Information
We will retain your information for a commercially reasonable time for back-up, archival, and audit purposes. At the end of that period, your data may be either deleted or anonymised by aggregation so that it can be used in a non-identifiable way for statistical analysis and business planning.
If you have applied for a role and have been unsuccessful, we may retain your CV and any other information you provided at the point of application for up to 6 months. Thereafter it will be deleted from our records.
15. Links to Other Websites and Services
Our Privacy Policy does not cover links that might appear on our site linking to other websites and we encourage you to read the privacy statements on the other websites you visit. We are not responsible for, and do not exercise control over additional information you provide directly to any third-parties and/or service providers. For example, if you are using a third-party website or service (like Facebook) and you allow them access to your user content, you do so at your own risk.
16. How to Contact Third Dimension
If you have any questions about this privacy policy or about the use of your Personal Data or you want to exercise your privacy rights, please contact us in the following ways:
Email address: info@third.com
Postal address: Third Dimension Ltd. Our office is Third Dimension, 2 Brabazon Office Park, Golf Course Lane, Bristol, BS34 7PZ, United Kingdom
Telephone number: +44 (0)3333 44 3000
17. Complaints
You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK regulator for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
It is important that the Personal Data we hold about you is accurate and current. Please keep us informed if your Personal Data changes during your relationship with us, for example a new address or email address.
19. Third-party links
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.
20. Changes to Our Privacy Notice
Any information that is collected is subject to this privacy policy in effect at the time such information is collected. We may, from time to time, modify and revise our Privacy Policy to reflect the changes in our business and practices. We will notify you of material changes by posting these changes on our website or by sending an email or other notification and such changes will become effective immediately. By continuing to use our services and view our website after those changes become effective, you are agreeing to be bound by the revised policy. This Privacy Policy was last updated 21st August 2024.